Practice Flow Solutions Where there's a problem. There's a solution. Practice Flow Assessment

Practice Flow Assessment

Healthcare is about doctors treating patients. Maximizing the doctor's time while seeing patients is the goal. We analyze the three parts of your practice flow - patient, staff and doctor - to identify and help your practice achieve your ultimate potential.

A medical facility is a place for people to get care. All too often things disturb the smooth flow of healthcare to patients. Delays happen due to appointment scheduling that is out of sync with the flow of the staff and doctors, doctors getting pulled off track performing non doctor tasks, and information not being readily available. These are only a few issues that Practice Flow Solutions typically discovers.

In today's environment of increased demand, increasing cost and reimbursement not keeping pace, it is more important than ever to have efficient flow systems to maximize the doctors` time and eliminate the delays in providing care. Our Practice Flow Assessment analyzes your current practice flow to identify obstacles that keep the doctors from caring for patients and gives solutions to correct the flow patterns.

The Practice Flow Assessment is performed in two stages

Stage I

We provide you a questionnaire to complete that compiles current data on patient volume, services rendered, staffing model in place, doctors and extenders caring for patients, and the space where care is being provided.

Once you receive the questionnaire and have reviewed it, we have a meeting/conference call with you and key staff gathering the data. This is to discuss how the data needs to be gathered, the importance of that data, and to get input from those working in the practice.

After we receive the data we have another meeting/conference call to review the data.

The length of time required to complete Stage I is greatly influenced by how long it will take you to complete the questionnaire and we all to coordinate schedules. This stage typically takes about 2 weeks.

Stage II

This is the hands on portion of the assessment where our consultants spend time in your facility. While in the practice we will be having conversations with staff to learn their perspective, meeting with the doctors and management to learn the growth plans and other items that need to be addressed, and observing flow patterns of the patient, staff, and doctors.

While observing we perform time and motion studies to determine the magnitude of the flow obstacles and how exactly the patients', staff, and doctors` time is being consumed. The flow of information, instructions, and equipment is also observed to determine how the handling of these affects patients getting care in a timely manner.

The deliverables of the service are:

A written Practice Flow Assessment identifying obstacles to providing care in your facility and recommendations to address each issue.
A spreadsheet listing all the rooms and the proper size for each. The spreadsheet will give a total for the overall size of your practice.
Evaluation of suite options.
Financial projections on the estimated construction costs of new space.
Financial projection on increased revenue due to increased efficiency and overhead changes due to staffing and technology changes.
Verbal presentation of our findings.
Follow up after your review of the Practice Flow Assessment to finalize any of your comments.

The length of time for Stage II is determined by the size of your practice and make up of services being provided. Please contact us at help@PracticeFlowSolutions.com for pricing and length of time for performance.

What clients say.

Larry has overseen the design of two offices for our group (7 MD group). In each case, he has overseen significant design challenges to achieve a highly functional yet cosmetically exceptional office. Patients, staff and physicians enjoy our new spaces. Patients often comment about the exceptional design and layout of our office. As a physician, I appreciate the functional layout that allows me to be more productive and efficient allowing more time with my patients and less time walking the hallways.? In contract to traditional architect who might ask you how many exam rooms do you want or how many seats do you need in your waiting room, Larry Brooks and his team take a unique and highly professional approach to design.? ?The finished office reflects years of experience of Larry Brooks and his design team. Items such as exam room soundproofing, airflow and patient flow are seamlessly incorporated in the design. The harmony of work place design and a professional appearing office results in efficient physicians and satisfied patients.? ?In each of our projects, Larry Brooks has prepared contractor ready blueprints and has worked in harmony with a local architect. His group is professional, accessible and in each of our office has resulted in a professional product that has satisfied our diverse physician group.? ?I wholeheartedly endorse Larry Brooks and his partners at Practice Flow Solutions. I would be delighted to speak personally with any potential clients about our experience.

Thomas B. Fleeter, M.D.

Town Center Orthopaedic Associates, P.C. Reston, Virginia

Practice Flow Solutions was recommended to us by the top brass at Allergan Consulting Group. After that introduction, PFS was commissioned to help identify the needs and design for our new 17,000 sq. ft. office in Katy, TX. Tim took the approach of designing the practice to optimize all of our divisions into an efficient layout. As you can imagine, with medical and cosmetic dermatology and our dermatology research site all in the same space, it was a challenge, and Tim tackled it well. Tim?s suggestions from PFS?s initial time-and-motion study ended up also improving our current flow in our original Galleria office. Practice Flow Solutions did a great job and are delightful as well as professional. We highly recommend them and would absolutely work with them again.

Malcolm Waddell

Director of Business Development Suzanne Bruce and Associates, P.A.

Most doctors believe they can save money and do their own design, I can tell you from firsthand experience that using a professional like Tim is money well spent. Actually, he helped us save money in the long run by getting to the best design in a short amount of time. Our change orders during construction where minimal compared to other construction projects we had worked on prior due to Tim?s experience with medical practices.? ?We immediately saw an increase in patient visits in our new office due to the layout and practice flow suggestions that Tim advised us on. We can now have two doctors in the office at once without stumbling over each other. The staff have told me that their day is less confusing and calmer now compared to our old office.? ?Our office design has brought complements from our staff, our patients and even fellow doctors who visit the office. Tim understands how a medical practice?s design can positively influence everyone who enters our building.

Ted Schiff, M.D.

Water?s Edge Dermatology Palm Beach Gardens, Florida

Our relationship with Practice Flow Solutions has truly been that of a partnership. The complexities of working for large institutional client?s such as the University of Nebraska Medical Center requires a unique set of skills. You and Tim have always listened carefully to our client?s thoughts and needs as owners and facility managers and you?ve been successful at providing input on the most current technology and practices in the ophthalmological field. I have especially appreciated your flexibility and quick adaptation to accommodate necessary changes in plans. You and Tim are easy to communicate with and a pleasure to work with, very creative producing original, innovative design solutions. We?re looking forward to many more associations with Practice Flow Solutions in coming years.

Michael Alley, AIA, NCAR

ALLEY POYNER MACCHIETTO ARCHITECTURE, P.C.

We moved in on time. And the flow of the suite is AWESOME!!!! Yesterday the staff was loving it. It is GREAT - I love the administrative hall - so quiet - I have never worked in a busier, quieter atmosphere. Thank you for your planning and advise and direction!!!

Lynn Dills

Ellison, Walton & Byrne

First of all, let me tell you that I have known about Practice Flow for many years, but had not had the opportunity to use them. When my group made the decision to build an MOB and move all of our services there, I insisted that we meet with Larry and Tim because I thought that the concept of designing a space around the workflow of the physicians instead of the other way around, was brilliant. I have not been disappointed. They met with each of the physicians and therapists, observed each in the current setting and really listened when we described our vision for the new space. After several revisions with our input, we have what we believe will be an ideal space for the physicians, therapists and our ASC. Obviously, we ultimately will not know until we are working in the space, but we know that it is certainly more innovative than we could have been. They listened and have been a pleasure to work with. I would highly recommend this firm and I know the physicians have been pleased as well.

Lynn Wolff

Georgia Hand Shoulder & Elbow Atlanta, Georgia

Tim Griffin understands the constraints of time, space and work flow on medical practices. He was even able to diagnose and solve our problems from the other side of the country (our local architect had been stumped, despite knowing the space quite well) and made efficient use of web meetings, phone calls, emails and shared design files to get the work done on a fasttrack schedule.? ?Excellent work space and work flow design is second only to personnel as the best investment a practice can make, but it should be no surprise that excellence in work space and work flow design help attract and retain superb personnel. From day one and now three years into our space, excellence in practice design is the gift that keeps on giving.

Daniel W. Collison, M.D.

Dermatologic Surgery Hanover, New Hampshire

Susan Horner

Greenwich Ophthalmology Associates

We have made at least $5 for every dollar we spent on Practice Flow Solutions. Working with Practice Flow Solutions saved me from a really bad plan from the general architect. Your pre-design Assessment was very detailed and pointed out all the flow issues with the plan I had. Invaluable..

Edward J. Meier MD

ApexEye Eye Care Associates of Greater Cincinnati, Inc. Cincinnati, Ohio

"I was very thankful that I went with Larry Brooks and Tim Griffin when it came time for me to design the space for my new practice! Before I signed my lease, Larry was proactive in getting in touch with the realtor and discussing which space would best fit my needs. He understood my time constraints and delivered a finished product even ahead of our predetermined timeline. The entire process with Practice Flow Solutions, from beginning to end, is a very well thought out series of exercises. From the initial steps of reviewing my practice's anticipated equipment, staffing, EMR, and practice flow needs to the final steps of determining the optimal place for a light switch, it was very apparent that both Larry and Tim brought a tremendous amount of experience with them. With every question I presented, they were able to give definitive and practical options as well as examples of solutions which they had created in other similar settings. In the era of declining reimbursements and increasing expenses, doctors can ill afford not working at optimal efficiency. What Practice Flow Solutions provides is the strategy and layout for a doctor to function efficiently while still maintaining the desired patient encounter which we all strive to achieve. Our practice has benefitted tremendously and will continue to realize the imprint placed by the team at Practice Flow Solutions."

Milan Patel, MD

Milan Eye Center

When we needed help with help with the merger of two offices into a new single location, we turned to Practice Flow Solutions. Tim Griffin and Larry Brooks brought their skills to our project efficiently and effectively. Working with a specific scope and timeline, they did what they said they would do, they finished it when they said they would finish it, and they did so with valuable input and without surprises. When the time comes I'll bring them in again.

Matthew R. Walsh

Eye Care Associates of Greater Cincinnati, Inc.

Thank you for all of your help on our current and past projects. You were able to observe areas of inefficiencies and make suggestions on improvements. You listened to needs of the physicians and staff and incorporated our needs into the design. Your level of professionalism far surpasses others in your field. This combined with your high level of communication is why I have recommended you to other clinics in our area. I know it is a referral that won't let anyone down.

Shannon Hunt

Hillsboro Eye Clinic, P.C.

Larry, we cannot thank you enough for all you did for the Arena Eye Surgeons when we moved to The Eye Center in Columbus. Your evaluation of the patient flow in our ophthalmology practice provided an excellent space design that was utilized by our national healthcare developer to create a specialized and customized ophthalmic office. Your ability to see problems with the flow systems of our old office and then solve those problems in our new space really shows in the design you prepared for our office. We are now able to see more patients in a very comfortable and relaxed space. We are better able to utilize our staff and they like their work areas. The new office works great for the doctors!

John R. Stechschulte, M.D.

Arena Eye Surgeons

LET'S WORK TOGETHER.

Thank you for contacting Practice Flow Solutions' website. We are dedicated to providing you the services that best meet your needs. In order to provide you with fees and scope of our service we will need a little information about your practice.

We would love to hear from you so let's get in touch!

CONTACT US TODAY!

885 Woodstock Road, Suite 430-233
Roswell, GA 30075-2274
678.935.7911

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